Recording a Zoom meeting: How it works

Recording a Zoom meeting: How it works

Zoom offers users the ability to record audio and video from meetings. The guide explains in detail how the recording works and what you have to consider.

Recording Zoom meetings is possible with any type of account. So you don't need a premium membership to record a virtual lecture, for example. What you need, however, is the necessary authorization.

Because by default, only the host of a meeting – i.e. the person who sets up the meeting – can click the "Record" button. If you are only a participant in an appointment, you must ask the host to give you permission to record. Below you will find out how both work.

Record Zoom meeting as host

  1. Open Zoom, log in and set up a new meeting using the "New Meeting" button.
  2. In the next window, select "Start with video".
  3. Click on the participant icon and invite people to the meeting.
  4. When you want to start recording, click the "Record" button at the bottom of the screen.
  5. In the next dialog box, select "Record on this computer".

In the upper left corner of the screen, a red dot now indicates that you are recording the current meeting. Participants can also see this ad.

After the meeting ends, Zoom will inform you that the recording needs to be converted. Wait for the process to complete. You can then open the recording in your file explorer. By default, Zoom saves videos in the "Documents" directory in the "Zoom" subfolder.

Record a Zoom meeting as a participant

If you want to record a meeting as a participant, you must first ask the host of the appointment for activation. The host then proceeds as follows:

  1. Click on "Manage Participants" in the meeting window.
  2. Select the "More" field behind the name of the user who wants to record.
  3. Select "Allow recording" from the drop-down menu.

As an activated user, you can now record the meeting by clicking the "Record" button. All participants are informed about the recording by the message "Recording in progress" in the upper left corner of the screen.

Recording Zoom meeting without permission

There are various tools that you can use to film your screen and theoretically record a zoom meeting in this way. However, this is illegal if you do not inform the participants of the Zoom appointment.

Even if you then only want to use the recording for private purposes, you are violating the personal rights of your conversation partners with the recording. We therefore expressly advise against recording a Zoom meeting without permission.


  • Record Zoom meeting as host: Open Zoom > Log in > "New meeting > Start with video" > Invite participants > "Record > Record on this computer".
  • Recording a Zoom meeting as a participant: Host clicks on "Manage participants" in the meeting window > click on "More > Allow recording" after the user's name > approved user clicks on "Record".
  • Recording a Zoom meeting without permission: Recording without permission is illegal and violates the personal rights of the participants – even if the video is used exclusively for private purposes. We advise against it.

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